Your stay includes

CANCELLATION POLICY IN THE EVENTS OF NATURAL DISASTERS OR UNPREDICTABLE ACTIVITY ↓

Organizer is not responsible for any loss or damage as a result of substitution, alteration, postponement, or cancellation of an event due to causes beyond its control including without limitation, force majeure, natural disasters, sabotage, accident, trade or industrial disputes, terrorism or hostilities.

The organizer reserve the right to cancel or postpone the conference in case of any natural disasters, calamities or terrorism activity. In this case, organizer cannot accept refund requests from the conference delegates, speakers or attendees that result from cancelled flights and or natural disasters, calamities, terrorism activity. The organizer will provide opportunity for the registered delegates and attendees to transfer their registration fee and accommodation charges to any future or related conferences.

The organizer will not accept any liability for personal injuries or for loss or damage to property belonging to the delegates, either during, or as a result of the conference.

To ensure transparency, data protection, and the safety of all speakers and participants, the Organizing Committee issues the following official notice regarding travel, accommodation, and third party communications.

Accommodation for the conference may be arranged only through one of the following official options:

• Via the official conference website, where accommodation options are explicitly listed; or
• By booking directly with the hotel; or
• Through the participant’s own trusted travel channels.

The Organizing Committee does not require speakers or participants to use any specific external travel or accommodation agency.

The Organizing Committee does not appoint, authorize, endorse, or collaborate with any third-party travel, accommodation, or logistics agencies.

Any emails, phone calls, messages, or invoices claiming to be:

• Affiliated with the conference,
• acting “on behalf of the organizers”, or
• offering discounted or mandatory accommodation,

are unauthorized and should be treated as fraudulent.

All official conference communication is issued exclusively through:

• The official conference website
• Official conference email addresses and domains

The Organizing Committee will never request payments, booking confirmations, or personal information through unofficial channels.

Personal data collected in connection with this conference is processed in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR).

Data Processing Principles:

• Personal data is processed solely for legitimate conference-related purposes, including registration, participation, and official communication.
• Personal data is never sold, shared, transferred, or disclosed to third parties for travel, accommodation, marketing, or commercial purposes.
• Appropriate technical and organizational measures are in place to safeguard personal data against unauthorized access, misuse, or disclosure.

Your Rights:

Data subjects retain all rights under GDPR, including the right to:

• Access
• Rectification
• Erasure
• Restriction of processing
• Objection, where applicable

The Organizing Committee shall not be responsible or liable for any financial loss, damages, or inconvenience resulting from interactions with unauthorized third-party service providers.

Participants are strongly advised to verify all conference-related communications directly through official channels before taking any action.

If you receive any suspicious or unsolicited communication claiming affiliation with the conference, please report it immediately to: Jamie@matgraphene.com